The agency budget, financial management and contractual obligations are overseen by the Gaming Control Board’s Administrative Services Division (ASD).
ASD prepares and submits the annual budget request by the statutory deadline to the Department of Finance and Administration (DFA) and the Legislative Finance Committee (LFC) for their review and recommendations during the legislative session. Once approved by DFA and LFC, ASD then prepares and submits the operating budget to DFA and LFC by the statutory deadline. ASD oversees and manages the budget; closes out each fiscal year ending June 30; manages the procurement process and oversees the annual audit of the agency.
ASD manages the procurement process for agency requests by preparing all requisitions and purchase orders. All contracts and lease agreements are prepared and maintained by ASD with the exception of Information Technology (IT) contracts, which are only maintained by ASD. The ASD staff also provides in-house customer service to the Gaming Control Board staff in matters such as travel reimbursement and supply requests.
ASD oversees the accounts receivable, accounts payable, fixed assets, supplies, inventory, agency vehicle fleet and other accounts that keep the Board running smoothly. The majority of the revenue generated under accounts receivable are from licensing fees, investigative or audit fees which are submitted by licensed operators or applicants applying for licensure for both gaming or bingo and raffle. To ensure consistency in ASD’s daily operations, budget and financial functions are monitored closely.